It is essential to take into account all possible risks when developing policies and procedures to support contingency plans. This will ensure that you are adequately prepared. There should first be a clearly defined communication protocol that includes instructions for how the parties will communicate, receive and respond to information, as well as keep track of all events. In addition, the necessary training of personnel must be completed prior to an emergency so that all parties are familiar with their respective roles and responsibilities.
As far as physical preparation goes, the facility or organisation in question should have a back-up power supply such as generators and ample water and food supplies. Finally, evacuation plans that outline the actions each individual should take to safely exit the building must be in place. This includes assigning specific areas where people can gather after they leave the building. These guidelines will help organizations to respond effectively in an emergency with the least amount of disruption.